aren
aren
Admission

Bachelor’s Degree Regulations

Article (1)

These regulations shall be referred to as the “Regulations for Study at the Smart University College for Modern Education in Palestine for the Year 2024.”

 

Article (2)
The following terms and expressions shall have the meanings assigned to them below unless the context indicates otherwise:
Term Definition
Semester GPA The grade point average for a specific semester.
Ministry The Palestinian Ministry of Higher Education and Scientific Research.
Minister The Minister of Higher Education and Scientific Research.
College The Smart University College for Modern Education.
Dean The Dean of the College.
Academic Advisor A faculty member assigned by the department to supervise and follow up on the registration of a group of students and ensure the correct implementation of the department’s recommended study plan.
Department A department offering one or more educational programs leading to a degree.
Program A field of education and training beyond the secondary level, with a minimum duration of eight semesters, and includes one or more specializations.
Single Specialization A set of courses in a single field, the successful completion of which leads to a degree.
Major with Minor A student studies a set of courses (60-80 credit hours) in a specific field called the major, in addition to a number of courses (at least 30 credit hours) in another field called the minor.
Academic Year The academic year consists of two regular semesters, each lasting 16 weeks.
Semester Sixteen academic weeks, including examination periods.
Summer Semester An additional semester lasting 6–8 academic weeks, including examination periods. Two summer semesters are equivalent to one regular semester for the purpose of calculating the duration of study at the College, and it is held based on the College’s capabilities.
Credit Hour One theoretical hour per week or a practical session lasting 2–3 hours (in the laboratory or practical training) over 16 weeks.
Course The organization of study material for a specific subject in the form of weekly credit hours over a semester, in a theoretical, practical, or combined format.
Course Section A course is divided into several sections based on the number of students, and one or more instructors teach the students in these sections, with a unified study plan and exam questions.
College Requirements Specific courses that all College students must study and pass, regardless of their specialization.
Department Requirements Specific courses that all students in the concerned department must study and pass.
Specialization Requirements Specific courses that all students in the concerned specialization must study and pass.
Withdrawal A student withdrawing from a course during the add/drop period (as per regulations).
Add A student adding a course during the add/drop period (as per regulations).
Drop Withdrawing from a course or courses after the designated withdrawal period (as per regulations).
Interruption Interruption of study without submitting a request (as per regulations).
Prerequisite for a Course Specific courses that a student must complete before registering for that course, as per the study plan.
Co-requisite for a Course Specific courses that a student must complete in a previous semester or register for in the same semester as the course, as per the study plan, or if graduation depends on registering for this course and its co-requisite.
Semester GPA (SPA) The grade point average for all courses taken in that semester, calculated by multiplying the grade points of each course by its credit hours, then dividing the sum of these products by the total credit hours for those courses.
Cumulative GPA (GPA) The student’s average in all registered courses. It is calculated in the same way as the semester GPA (SPA).
Major GPA (MGPA) The student’s average in all mandatory and elective courses within the specialization. It is calculated in the same way as the semester GPA (SPA).
Passing Grade in a Course Achieving a grade of 60% or higher in the course.
College Zero The minimum failing grade (40%).

 

Article (3)
These regulations apply to students enrolled in the College to obtain a bachelor’s degree.

Article (4)
These regulations shall take effect at the beginning of the academic year following their approval by the Academic Council.

 

Study Plans

Article (5)
The Ministry and relevant authorities shall approve and accredit the programs and study plans submitted by the College. Study plans shall include:

  1. College requirements (mandatory and elective).
  2. Department requirements (mandatory and elective).
  3. Specialization requirements (mandatory and elective).
  4. Free electives (courses offered by various departments of the College).

The College Council, based on the recommendation of academic departments, may make necessary amendments to study plans as needed and submit them to the Ministry for approval.
Students must complete the credit hours of the study plan in accordance with the department’s approved regulations and any specific conditions related to the study plan based on the specialization.

 

Admission System

Article (6)

  1. Students are admitted to the College to obtain a bachelor’s degree at the beginning of the first semester of each academic year. A limited number of students may be admitted in the second semester if seats are available. Admission policies are determined within the numbers approved by the Ministry based on available resources and the nature of the specialization.
  2. Admission applications for a bachelor’s degree are submitted to the Admission and Registration Department in exchange for the study application fee as approved by the Registration Department. Applications must be submitted within the deadlines set by the College administration, accompanied by all required documents.
  3. Conditions for Submitting a Bachelor’s Program Application:
  • A student may apply provided that no more than three years have passed since completing high school. The College Council may review exceptional cases and make appropriate decisions.
  • A student may apply to one of the specializations leading to a bachelor’s degree according to their desire and the specific conditions set by the Ministry or the College each year.
  • Admission is competitive among applicants based on high school GPA or the nature of the specialization, provided that the high school GPA is not less than the minimum set by the Ministry for that year.
  • A student may apply if they meet the bridging conditions approved by the Ministry.

      4. The College administration may cancel any admission application in the following cases:

  • If the student does not enroll in the program within the specified admission period.
  • If the submitted documents are found to be invalid.
  • If the admission violates the issued regulations.

 

Duration of Study

Article (7)

  1. The duration of study for a bachelor’s degree for a student with a normal academic load is eight semesters (four academic years).
  2. The minimum duration of study for a bachelor’s degree is three years.
  3. The maximum duration a student may spend registered in study to obtain a bachelor’s degree is six academic years.
  4. A single summer semester is not considered a semester for the purpose of calculating the duration of study.

Student Classification by Academic Level:

First Year Less than 33 credit hours
Second Year 33 to less than 66 credit hours
Third Year  66 to less than 99 credit hours
Fourth Year 99 credit hours or more

 

Academic Load

Article (8)

  1. The maximum academic load for a regular student in a semester is 19 credit hours, and in the summer semester, it is 10 credit hours.
  2. A student may register up to 22 credit hours with the Dean’s approval in one of the following cases:
    • The student’s semester GPA in the previous semester is not less than 80%, and their cumulative GPA is not less than 80%.
    • The student’s graduation depends on it.
  3. The minimum academic load for a regular student in a semester is 12 credit hours, except for a student whose graduation depends on studying fewer hours or who does not have courses available in their study plan to register for.
  4. The maximum academic load for a student in the summer semester may be 11 credit hours if the student’s graduation depends on it.
  5. The maximum academic load for a student under academic warning is 12 credit hours.

 

Attendance and Absence

Article (9)

  1. Attendance and Absence:
    a. Attendance is mandatory for all lectures, discussions, and scientific courses, as they align with the nature of courses that rely heavily on classroom participation, which is a fundamental aspect of the credit hour system.
    b. The permissible absence limit is 15% of total lectures without an official excuse or 25% in case of illness or force majeure. If a student exceeds the permissible absence limit in a course, they will receive a failing grade (FA) due to absence.
  2. Excuses: Acceptable excuses include:
    a. A medical report approved by the College doctor and endorsed by the Student Affairs Department and the Academic Advisor.
    b. The student being detained or restricted in movement.
    c. The death of a first or second-degree relative.
    d. Some absences for family or social reasons, which are reviewed by the Student Affairs Department and the Academic Advisor.
  3. Procedures for Approving Medical Reports:
    If a student is absent from an exam or lectures for health reasons, this absence is handled in coordination between the Student Affairs Department and the College clinic. The student must provide an approved medical report, and if approved by the College doctor, the excuse is accepted.
  4. Absence from Exams:
    a. Daily Exam: If a student is absent from a daily exam without an acceptable excuse, they receive a grade of zero in that exam. If the absence is excused, the student must prove it to the Student Affairs Department within three days of the end of the excuse, and the instructor will take appropriate action.
    b. Final Exam: If a student is absent from the final exam without an excuse, they receive a grade of zero in that course. If the absence is excused, the student must prove it to the Student Affairs Department within three days of the exam date. The Student Affairs Department will notify the Admission and Registration Department in writing through the Vice President for Academic Affairs.
    The student receives an “Incomplete” (I) grade in the course they were absent from and must take a makeup exam no later than the second week of the following semester.
    If the student exceeds the deadline for the makeup exam, they receive a grade of zero in that course. If the student cannot take the makeup exam for an acceptable reason, the exam may be postponed with the department head’s approval.
    The Admission and Registration Department is responsible for issuing a list of students prohibited from taking final exams one week before the exams are held.

 

Withdrawal and Add/Drop

Article (10)

  1. A student may withdraw from registered courses or add other courses during the first week of the regular semester or the first three days of the summer semester, provided that the academic load does not exceed or fall below the permissible limit. The student does not lose the right to the fees paid during this period.
  2. A student may withdraw from a course after the first week until the end of the tenth week of the semester or the fifth week of the summer semester. In this case, the course is not counted in the semester GPA but appears on the student’s record with a “W” grade, and the student loses the right to the fees for that course, unless the student is prohibited from taking the final exam in that semester or summer semester.
  3. If the student does not withdraw within the periods mentioned in paragraphs 1 and 2, they are considered committed to the courses they registered for.
  4. In case of withdrawal, the number of registered credit hours must not fall below the minimum academic load allowed under the regulations.
  5. A student may submit a request to the Dean to withdraw from all courses registered for that semester due to force majeure, with the approval of the Dean based on the recommendation of the department head and academic advisor. In this case, their study for that semester is considered postponed, and the student must submit such a request one week before the final exams (practical + theoretical).

 

Postponement of Study

Article (11)

  1. A new or transfer student may not postpone their study until after completing one semester at the College, provided they have successfully completed at least 12 credit hours.
  2. A student may postpone their study for a maximum of three academic years, whether continuous or intermittent.
  3. The student must submit a request to postpone their study to their academic advisor and department head within four weeks of the start of the regular semester. The request is then forwarded to the Admission and Registration Department after the Dean’s approval or rejection.
  4. The postponement period is not counted towards the maximum graduation period.
  5. If the student exceeds the approved postponement period, they are considered to have withdrawn from study. They may submit a new application to join the College, and if accepted, they will be treated academically like transfer students.

 

Interruption of Study and Re-registration

Article (12)

  1. If a student does not register at the beginning of the semester and does not postpone their study under the provisions of the previous article, they are considered to have interrupted their study. They may re-register under the following conditions:
    a. If they provide an excuse accepted by the College Council.
    b. If they have not interrupted their study for more than two semesters without an excuse.
    c. If they have successfully completed at least 12 credit hours.
  2. The student must submit a re-registration request before the start of the semester and no later than the end of the add/drop period, along with a fee of 150 ILS.
  3. The interruption period is counted towards the maximum period allowed for obtaining a bachelor’s degree.
  4. If a student is penalized for failing a course and their registration in some courses is canceled in the semester in which the violation occurred, that semester is considered a semester in which the student received the result they deserved (it is not considered a postponement or interruption).
  5. If a student is temporarily suspended for one or more semesters or their registration in all courses of a semester or academic year is canceled, this period is considered an interruption of study.

 

Withdrawal from the College

Article (13)

  1. A student is considered withdrawn from the College if they submit a withdrawal request and it is approved before the end of the tenth week of the regular semester or the fifth week of the summer semester.
  2. A student who withdraws from the College may return to study the same specialization, provided they were not under academic warning at the time of withdrawal and no more than three years have passed since their withdrawal. They must adhere to the study plan in effect at the time of their return, and the courses they successfully completed will be counted if they match the current study plan.
  3. A student who withdraws while under academic warning may return to study a different specialization if they meet the admission requirements for that specialization and no more than three years have passed since their withdrawal. The courses they successfully completed will be counted if they match the courses offered in the new specialization.

 

Repeating Courses

Article (14)

  1. A student must repeat any course they failed.
  2. A student may not repeat any course in which they received a grade of 70% or higher.
  3. If a student repeats a course, the new grade is calculated in the cumulative GPA, but the previous grades remain on the transcript with a note (Repeated: R).
  4. If a student repeats a course, the credit hours for that course are counted once towards the total credit hours required for graduation.
  5. A student may not register for a course that has a prerequisite unless they have passed that prerequisite.
  6. A student may study a course they failed in its prerequisite based on the recommendation of the course instructor and the approval of the department head, provided they register for this course in a later semester. The Admission and Registration Department must be notified in writing (unless the failure was due to absence).
  7. If a student studies an elective course and fails it, and then studies another elective course instead, the rules for repeated courses apply.
  8. If a student fails a mandatory course and studies an alternative course for graduation purposes, the rules for repeated courses apply.
  9. A student who has completed graduation requirements may repeat any mandatory or elective course in which they received a grade below 75%, for a maximum of one semester, provided they do not exceed the maximum number of semesters allowed for graduation. The higher grade is counted, and a note (Repeated: R) is added.
  10. A student may not register for a course before its prerequisite, nor may they combine a course and its prerequisite unless the student has failed the prerequisite.

 

Office Hours

Article (15)

The following conditions apply for registering for office hours:

  1. The student must be a candidate for graduation.
  2. The student must have studied and failed the course, and it is not offered in the current semester.
  3. A student may register for a maximum of three courses as office hours.
  4. If the number of students registered for a course as office hours exceeds seven, a new section is opened, and the course is taught as usual.

 

Exams and Grades

Article (16)

  1. The passing grade in a course is 60%.
  2. No final grade below the College zero (40%) is recorded.
  3. Grades for a course are recorded out of 100 on a special form obtained from the Admission and Registration Department.
  4. A student’s final grade in a course is the sum of their grades during the semester plus the final exam grade.
  5. Semester work for each course includes at least one written exam, announced to students one week in advance, as well as practical exams, oral exams, reports, research, or a combination thereof.
  6. The percentage of the grade for practical exams is determined based on the number of hours allocated to them in the course, except for seminars and research courses, which are determined according to their teaching plan.
  7. A student may not enter the final exam hall after half an hour from the start of the exam, nor may they leave the exam hall before half an hour from the start of the exam.
  8. For courses that include both theoretical and practical components, the final exam grade is distributed between the two components proportionally based on the number of theoretical and practical hours for the course, without contradicting paragraph (4) of this article.
  9. All daily exam papers are returned to students after correction, while practical exams and research papers are announced to students, and there is no need to return the research to the student.
  10. A student has the right to know their semester grades (semester work) in a course before taking the final exam and to review their grades with the course instructor through the department head.
  11. The final exam schedule is announced by the Admission and Registration Department one week before the exams on the College’s notice boards.
  12. The course instructor is responsible for correcting the papers, transferring them to the special form, and submitting them.
  13. Final exam answer sheets are kept in the Admission and Registration Department for two semesters after the results are announced, after which they are destroyed.
  14. If a student is absent from a semester exam for a course without an acceptable excuse, they receive a grade of zero in that exam. If the absence is excused, the department head determines the appropriate arrangement based on the course instructor’s recommendation.
  15. If a student is absent from the final exam in any course without an excuse accepted by the Academic Vice President, they receive a grade of zero in that exam. If the absence is excused, they receive an “Incomplete” (I) grade and must remove this note no later than two weeks from the start of the following semester, or they will receive a grade of zero in that exam.
  16. Results are announced centrally by the Admission and Registration Department after approval by the Academic Vice President.
  17. A student may submit a request to the Dean to review their final exam grade in a specific course within five days of the results being announced, after paying the announced fees at the Registration Department. The student may also request a re-correction of the final exam answer sheet for a fee of 50 ILS within ten days of the results being announced.
  18. A committee consisting of the Academic Vice President, the relevant department head, and at least one instructor familiar with the course will re-correct the answer sheet and verify all grades. The result is submitted to the Dean for approval. If another instructor is unavailable, the course instructor will re-correct the answer sheet in the presence of the other committee members.
  19. If a student is caught cheating in a daily exam, they receive a grade of zero in that course. If they are caught cheating in the final exam, they receive a grade of zero for the entire semester, and their guardian or sponsoring organization is notified.

 

Symbols and Definitions

The following symbols are used to indicate:

  • I (Incomplete): Given to a student who is absent from the final exam with an acceptable excuse. The student must take the final exam no later than the end of the second week of the following semester or the next available final exam date for the same course, whichever is earlier.
  • W (Withdrawn): Recorded on the transcript next to the course, meaning “Withdrawn from the course” if the student withdraws from the course after the add/drop period, provided the remaining credit hours do not fall below the minimum allowed for that semester. A student may withdraw from the semester, and a “W” is recorded next to each course in that semester after the official withdrawal period and before the start of the final exams, following the College’s official procedures.
  • P (Pass): Given to a student in courses that do not have grades or points, or whose credit hours are not counted.
  • NP (Fail): Given to a student in courses that do not have grades or points, or whose credit hours are not counted.
  • FA (Fail due to Absence): Given to a student who is absent from the final exam without an acceptable excuse or exceeds the maximum allowable absences without an official excuse. They receive a grade of 0.00.
  • H (Registered Hours): Credit hours registered by the student in that semester.
  • F (Fail): A course in which the student does not achieve the required passing grade.
  • T (Transferred Course): A course previously taken at another university, with its credit hours recorded without the grade, indicating that the student has passed the course only.
  • E (Exempted Course): A course from which the student is exempted as approved by the Academic Council.
  • EH (Passed Hours): Credit hours successfully completed by the student.
  • R (Repeated Course): A course repeated by the student.

 

Calculation of GPAs

Article (17)

  1. Semester GPA:
    The semester GPA is calculated by dividing the sum of the grade points (grade multiplied by credit hours) for all courses registered by the student in that semester by the total credit hours for those courses.
    Semester GPA = Sum of (Grade x Credit Hours) / Total Credit Hours
  2. Cumulative GPA:
    The cumulative GPA is calculated by dividing the sum of the grade points for all courses taken by the student up to the date of calculation by the total credit hours taken (repeated courses are counted once, and the new grade is used).
    Cumulative GPA = Sum of (Grade x Credit Hours for All Courses) / Total Credit Hours
    Courses taken at the same College, whether the student transferred from another specialization or studied them at another College with the Dean’s approval and matching the current specialization’s study plan, are included in the cumulative GPA.
  3. Major GPA:
    The major GPA is calculated by dividing the sum of the grade points for all mandatory and elective courses in the specialization by the total credit hours for those courses, rounded to the nearest decimal place.
    Major GPA = Sum of (Grade x Credit Hours for Major Courses) / Total Credit Hours for Major Courses
    If a student repeats a course to improve their GPA, the higher grade is counted.
  4. Honor Roll:
    • A student registered for 15 credit hours or more with a semester GPA of 90% or higher is listed on the semester honor roll.
    • The College President issues a semester honor roll listing students with high semester GPAs, and the College honors them as it deems appropriate.
  5. Conditions for Honor Roll:
    a. The student must not have failed any course in their department or other departments.
    b. The student must have completed graduation requirements within the legally allowed study period.
    c. The student must have studied at least 60% of the study plan in their department.
    Semester Honor Roll:
    • First Class Honors: Awarded to a student with a semester GPA of 90% or higher, provided no course grade is below 85%.
    • Second Class Honors: Awarded to a student with a semester GPA of 85%-89.9%.
    • A student is not awarded honors if their semester credit hours are less than 15, except in the graduation semester (minimum 12 credit hours).
    • The student’s transcript lists the semesters in which they were on the honor roll.
  6. Graduation Honors:
    • First Class Honors with Distinction: Awarded to a graduate with a cumulative GPA of 90% or higher, provided no course grade is below 85% throughout their studies.
    • Second Class Honors with Distinction: Awarded to a graduate with a cumulative GPA of 85% or higher throughout their studies or at least 80% in all courses.
    • Second Class Honors with Merit: Awarded to a graduate with a cumulative GPA of 80% or higher throughout their studies or at least a B- in all courses.

 

Academic Warning

Article (18)

  1. A student is issued an academic warning if their cumulative GPA falls below 65% in any semester except the first semester.
  2. If their major GPA falls below 70% after completing at least 18 credit hours in the major.
  3. A student under academic warning may not register for more than 15 credit hours, except in their final semester if graduation depends on it.
  4. A student under academic warning must remove all causes of the warning within two consecutive semesters from the date of the warning.
  5. The summer semester is not counted for academic warning purposes.
  6. Procedures for Students with a First Warning:
  • The maximum academic load for students under academic warning is 12 credit hours. It may be increased to 15 credit hours with the department head’s recommendation and coordination with the Admission and Registration Department if it enables the student to graduate or for other reasons approved by the department.
  • The student must re-register for failed courses within two semesters of failing them. They may be required to repeat courses with grades below 70% if recommended by their academic advisor.
  1. Procedures for Students with a Second Non-Consecutive Warning:
  • The student’s academic load is the same as that of students under academic warning.
  • They may continue studying the same program with the department’s approval.
  • If the student changes programs, the courses accepted in the new program are determined after admission. If their cumulative GPA in the new program is 60% or higher and their major GPA is 65% or higher, the warning is lifted; otherwise, the student remains under warning.

 

 

Dismissal of a Student

Article (19)

  1. A student is dismissed from the specialization in the following cases:
  • If they fail to remove the academic warning after two semesters.
  • If they receive three separate academic warnings.
  • If they exceed the maximum duration specified in these regulations.
  • If they achieve a semester GPA below 50% in their first semester.
  • If they fail all courses registered in two consecutive semesters.
  1. A student who has successfully completed at least 75% of the total credit hours required for graduation is exempt from academic dismissal and may continue studying, graduating within two consecutive semesters; otherwise, they are permanently dismissed from the specialization.
  2. A student academically dismissed from one specialization may apply to another specialization that matches their high school track and GPA, and courses in which they achieved 65% or higher and match the new specialization’s study plan are counted.
  3. A student is permanently dismissed from the College in the following cases:
  • If they repeatedly cheat in exams in the same semester.
  • If they interrupt their studies for more than 20% of the semester.
  1. If they commit a violation that warrants dismissal from the College under the Ministry’s disciplinary regulations.
  2. If they are dismissed from a second specialization they joined after being academically dismissed from the first specialization.
  3. The summer semester is not counted for dismissal purposes.
  4. A student dismissed for behavioral reasons may not rejoin the College.

 

 

Transfer Within the College

Article (20)

A student may transfer within the College from one department to another or change specializations within the department under the following conditions:

  1. A student may transfer from one department to another (to study one of its programs) if a seat is available in the desired department, provided the transfer occurs at the beginning of a semester based on a written request submitted to the Admission and Registration Department after approval from the relevant department head and academic advisor, no later than the end of the add/drop period.
  2. They must meet the admission requirements for that department.
  3. All courses required in the study plan of the new department (transferred or withdrawn) are counted, provided no course grade is below 70%, and these grades are included in the student’s GPA.
  4. One semester is deducted from the maximum graduation period for every 15 credit hours counted for the transferred student. In this case, the transferred student is not treated as a new student.
  5. A graduate student’s course grades are counted provided no course grade is below 70%, and they are included in the cumulative GPA.
  6. A dismissed student’s course grades are equated provided no course grade is below 65%, and they are included in the cumulative GPA.

 

Transfer from Another College to the Smart University College for Modern Education

Article (21)

  1. A student may transfer from another college to the Smart University College for Modern Education at the beginning of any semester to study the same specialization, provided they submit a request to the Dean of the Smart University College and obtain the Dean’s approval before the end of the add/drop period of the new semester.
  2. A transferred, withdrawn, or graduate student’s course grades are counted provided no course grade is below 70%, but they are not included in the cumulative GPA.
  3. A student who has completed all courses in their study plan but has not met graduation requirements may not transfer.

 

Students Transferred from Other Colleges

Article (22)

  1. Transfer to the Smart University College for Modern Education to study the same specialization is allowed if seats are available and the student meets the following conditions:
    – They meet the College’s admission requirements.
    – They are transferring from a college or university recognized by the Ministry, and the specialization is also recognized.
    – They are not under academic warning or dismissed from the specialization at the university they are transferring from.
    – They have completed at least 24 credit hours or one academic year successfully at the college or university they are transferring from.
  2. A student may transfer to the College to study a different specialization if they meet the conditions in paragraphs (a, b, c) of section (1) of Article (22).
  3. Specialized committees at the College equate the transferred student’s courses to their counterparts in the new specialization’s study plan, according to the course equivalency system, provided the total credit hours counted do not exceed 50% of the credit hours required for graduation.
  4. Transferred course grades are not included in the cumulative GPA for the bachelor’s degree.
  5. One semester is deducted from the maximum graduation period for every 18 credit hours counted for the transferred student. In this case, the transferred student is not treated as a new student.

 

Equivalency of Transferred Courses

Article (23)

  1. The courses offered for the bachelor’s degree at the College are the reference in terms of credit hours, course names, content, and theoretical and practical hours.
  2. The content of transferred courses must match at least 80% of their counterparts at the College.
  3. A course may be counted if its content matches more than one transferred course.
  4. A course is not counted if its grade is below 70% or its rating is “Good.”
  5. No more than three years may have passed since the student studied the old specialization.
  6. The student must have previously studied and passed these courses, achieving the minimum grades required for equivalency in each case.

 

Visiting Students

Article (24)

  1. A visiting student must bring a letter addressed to the Dean of Admission and Registration at the Smart University College from the relevant authority at their home university, approving their study in the required courses for a specific semester, along with a copy of their transcript certified by their home university and a copy of their passport or ID card as per the following conditions:
  • The student must be regularly enrolled at another recognized university.
  • They must have prior written approval from their home university and the Smart University College to study specific courses, and their results are sent to the relevant authority at their home university at the end of the semester.
  • The courses they study must be offered at both their home university and the Smart University College, equivalent in terms of the study plan, credit hours, course description, and learning outcomes.
  • The student must have completed at least 30 credit hours or one academic year at their home university before becoming a visiting student at the Smart University College.
  • The duration of study at the Smart University College must not exceed 25% of the total study duration.
  • The student must be capable and qualified to study in the language used by the Smart University College for the specialization they will study.
  • A visiting student may not study courses from their final semester or equivalent at the Smart University College, except for practical or clinical training courses or another course in their study plan not offered in that semester at their home institution.
  • At the end of each semester, the student receives a certified transcript from the Smart University College proving their completion of the courses and their credit hours or equivalents, with their grades recorded but not included in the cumulative GPA. A distinctive mark is added to the transcript.
  • Registering as a visiting student at the Smart University College does not imply admission as a regular student, nor does it obligate the College to admit or transfer them to any academic program.
  • Visiting students are subject to the Smart University College’s regulations, particularly those related to attendance, exams, grades, and disciplinary procedures. They benefit from all services and facilities available at the College and are issued a temporary student ID card for this purpose.
  • The credit hour fee for visiting students is based on the academic hour rate for new students in the academic year of admission, plus registration, service, and insurance fees.
  1. Students of the Smart University College wishing to study as visiting students at another licensed and accredited university must obtain prior approval from the Admission and Registration Department and their supervisor, using the “Visiting Student from the Smart University College” form. The student must have completed 30 credit hours, and the request must include a description of the course content to be studied at the other university and a letter from the Admission Department addressed to the host university. The student must achieve at least 70% with a “Good” rating or higher for the grade to be counted. If the result is lower, it is not approved, and the course is recorded with its credit hours (without the grade) and marked as “T-Transferred” on the transcript. The student is allowed to study only one semester, with a maximum of 9 credit hours throughout their study period.

 

Graduation Projects

Article (25)

  1. Graduation project students are given two weeks from the end of the semester exams to complete and defend their projects.
  2. If the project supervisor and the relevant committee find deficiencies in the graduation project that can be addressed in the following semester, the student is given a “W” (Withdrawn) grade for that semester.
  3. The student is given another opportunity to register for the project, paying the required fees, and must complete the project requirements in that semester; otherwise, they are considered to have failed the project and receive the College zero.

 

Graduation

Article (26)

A student is awarded a bachelor’s degree from the College upon meeting the following graduation requirements:

  1. The student must successfully complete (with a cumulative GPA of at least 60% and a major GPA of at least 65%) the following requirements:
    a. General College requirements: Mandatory and elective, totaling 26 credit hours.
    b. Department requirements as per the approved study plan at the time of admission to the department.
    c. Specialization (program) requirements as per the approved study plan at the time of admission.
    d. Free electives, totaling 6 credit hours.
  2. Completion of at least 50% of the credit hours required for graduation at the College if the student transferred from another educational institution.
  3. Completion of all other requirements specified in the study plan under which  the student graduates, such as field training.
  4. Completion of the minimum duration required to obtain a bachelor’s degree.

The following graduation documents are awarded to a student who completes the requirements for a bachelor’s degree in their specialization after paying the prescribed fees for issuance and certification by the relevant authorities:

  1. A transcript in Arabic and another in English.
  2. A bachelor’s degree certificate.
    Graduation documents are awarded upon eligibility at the end of each semester.

 

Withdrawal from the College

Article (27)

  1. If a new student pays the seat reservation fee, the refund process is as follows:
    a. The student receives a 100% refund of the seat reservation fee if they withdraw before the official start of the semester, minus additional fees.
    b. The student receives a 50% refund of the credit hour fees up to the date of withdrawal if they withdraw during the add/drop period as per College regulations.
    c. The student does not receive any refund of the total installment up to the date of withdrawal if they withdraw after the add/drop period as per College regulations.
  2. If the student has completed the first semester and wishes to withdraw in any subsequent semester, the refund process is as follows:
    a. Before registration confirmation, the student receives a full refund of the fees paid for the semester.
    b. During the registration period (program confirmation), the student receives a full refund of the credit hour fees for the semester only.
    c. If the student paid any fees before the start of the registration process or has a balance from a previous semester, it is credited to their financial account for the next semester.
    d. If the student withdraws after completing the registration process (registration confirmation) but before the official start of the semester, they receive a full refund of the credit hour fees paid for the semester only.
    e. If the student withdraws during the add/drop period, they receive a full refund of the credit hour fees paid, excluding additional fees (registration fees, health insurance, university ID fees, placement exam fees, and internet fees).
    f. If the student withdraws during the first week after the add/drop period, they receive a 50% refund of the credit hour fees paid for the registered semester only.
    g. If the student withdraws during the second week after the add/drop period, they receive a 20% refund of the credit hour fees paid for the registered semester only.
    h. If the student withdraws during the third week after the add/drop period, they do not receive any refund.
  3. Withdrawal from a Course:
    a. If a student withdraws from a course during the add/drop period and does not add another course, and the fees paid exceed the amount due after the withdrawal, the excess is credited to the next semester.
    b. If a student withdraws from a course after the add/drop period, this is considered a late withdrawal, and the credit hour fees for this course are due and must be paid.
Disciplinary Violations

The following are considered disciplinary violations:

  1. Violations of College regulations and instructions.
  2. Unjustified absence from classes and student activities that require attendance under the regulations.
  3. Any act that offends honor and dignity, contradicts good conduct, or harms the reputation of the College and its staff inside or outside the College.
  4. Any cheating or attempted cheating in exams.
  5. Organizing or participating in unauthorized associations within the College.
  6. Participating in any collective activity that violates College regulations, instructions, or decisions.
  7. Using College buildings, facilities, or student housing for purposes other than those intended.
  8. Distributing publications, issuing newspapers, collecting signatures, or donations without prior authorization from the relevant authorities, or misusing such authorization.
  9. Damaging any College property, movable or immovable, or using its logo without official approval from the College presidency.
  10. Insulting God, prophets, or messengers for any reason.

 

Disciplinary Penalties:
  1. Warning.
  2. Warning with its three levels: first, second, and third.
  3. Fines of no less than double the current value of the damaged item(s).
  4. Temporary deprivation of the use of one or more College facilities where the violation occurred.
  5. Temporary deprivation of one or more student activities where the violation occurred.
  6. Cancellation of registration for one or more courses for one semester, with the student receiving a grade of zero in the canceled courses.
  7. Dismissal from the College for a period ranging from one semester to four semesters.
  8. Permanent dismissal from the College.
  9. If a student commits a violation in the classroom, the instructor may remove them from the classroom and inform the department head or College president.

 

General Provisions

Article (28)

  1. The student is responsible for their study program, including College requirements, mandatory and elective specialization requirements, and free electives. However, the College assigns them an academic advisor to assist in proper planning and completion of their program according to the approved study plan.
  2. If a student’s graduation depends on one mandatory or elective course that is not offered in their graduation semester or conflicts with another mandatory course, the Academic Vice President, after consulting the relevant department head, may approve the student studying an alternative course and notify the Admission and Registration Department in writing.
  3. If a student’s graduation depends on passing one course they have previously failed three or more times, the Dean, upon the department head’s recommendation, may approve the student studying an alternative course equivalent to the replaced course in level and credit hours.
  4. Subject to Article (5) of these regulations, a student may, with the Academic Vice President’s approval, study up to 9 credit hours at a comparable college or university for graduation purposes.
  5. The Dean, Vice Dean for Academic Affairs, department heads, and the Admission and Registration Department are responsible for implementing these regulations and addressing any issues arising from their application, which are then presented to the College Council for discussion and decision.
  6. Academic matters are not subject to student general voting; they fall under the authority of the Vice President for Academic Affairs, who has the final say.
  7. No student may claim ignorance of these regulations or what is published on the College’s notice boards.
  8. These regulations cancel any previous regulations that contradict them.